This organization shall be called Junior Backcountry Horsemen of Washington, North East Chapter. Hereinafter called Jr. BCH.
This is a Junior Division of the Northeast Chapter of the Backcountry Horsemen of Washington. Hereinafter referred to as NEBCHW.
The NEBCHW is a regional chapter of Backcountry Horsemen of Washington, Inc. Hereinafter referred to as BCHW.
Jr. BCH is formed primarily for individuals 8 to 18 years of age, are members of the BCHW and are interested in being educated in Backcountry Horsemanship through hands on knowledge from their peers, experienced members of the BCHW Chapters and other professionals.
The Jr. BCH will seek understanding, through the general membership of the NEBCHW, on issues regarding the legal and moral claim of right, by American citizens, to use horses and mules on public lands.
The Jr. BCH will learn about the impact of horse use on Backcountry lands, especially fragile areas, to minimize or prevent irreparable damage to such areas and to demonstrate that horsemen are citizens concerned about protecting the environment.
Membership in Jr. BCH is open to all children, 8 to 18 with parental/guardian membership in good standing with BCHW. Children under 8 years of age will be given consideration on a case by case basis.
Application shall be made to the Chapter Treasurer by presentation of a current BCHW membership card or by application for membership to BCHW and providing name, address and signed liability release for State membership records. A Jr. BCH Enrollment package is required before participation in meetings or activities.
Fees may be assessed as deemed necessary by the Jr. Membership. Event fees shall be published in the chapter newsletter.
MEETINGS OF THE Jr. MEMBERSHIP
Meetings shall be on a monthly basis and will coincide with NEBCHW meetings.
Special, as needed, meetings and activities of the membership may be scheduled by the president with the approval of the advisor. Notice will be given of special meetings and activities.
All meetings will have an agenda. At each meeting a representative of each committee will be given an opportunity to report.
The President as needed shall schedule board meetings. All Board Members will be notified of the meeting.
A Majority vote shall be required to make any organization/business decisions. A Majority shall be defined as over fifty percent (51-100%) of all members present and the affirmative vote of the elected Advisor.
TERMS AND DUTIES OF ELECTED BOARD MEMBERS
The Chapter shall elect officers to include: President, Secretary, Treasurer, Advisor and two At Large Board Members. Terms of office shall be one year to coincide with the Fiscal Year. Nominations shall take place at the October General Meeting. Elections shall take place at the November General Meeting. Newly elected Officers will take office effective January with the past president holding an advisory position for a period of 3 months. Officers may succeed themselves.
The President shall preside at all Business Meetings, shall appoint such committees as may be necessary and appropriate, and shall serve as ex-officio member of all committees.
The elected Advisor and interim Volunteer Advisors shall help maintain order during meetings and activities and assist the President as needed. The advisor will appoint the next highest officer to preside in the absence of the president. The Advisors affirmative vote is required along with a majority vote of the members for all financial matters.
The Secretary shall take care of correspondence, minutes of Business Meetings, and other records required for the operations and conduct of business of the Chapter. Any member shall have the right to inspect the Secretarys records at any general or board meeting.
The Treasurer shall keep records of income, expenses and disbursements, membership, and other financial records required for the operations and conduct of the business of the Chapter. An auditor shall be designated by the Board to conduct a quarterly audit of the Treasurers books. Any member shall have the right to inspect the books at any general or board meeting.
The two At Large Board Members shall attend all meetings of the Board to supply additional input of the membership in Board decisions.
APPOINTED MEMBERS OF THE BOARD OF DIRECTORS
Section 1The President, with Board approval, shall appoint the following; LNT/Education Chair, Newsletter/Publicity Chair, Ways and Means Chair and Activities Chair.
Section 2The LNT/Education Chair shall plan an education schedule to be voted on by the Jr. Membership for approval. The Chair shall also coordinate with the NEBCHW LNT/Education Chair in correlation with the State LNT/Education Chair in matters of Educational Topics, Volunteers and Professionals in support of the education schedule.
Section 3 The Newsletter/Publicity Chair shall be responsible for communicating with the NEBCHW and the BCHW newsletter writers on issues related to the Jr. BCH. The Chair shall help develop and administer information programs, publications and public relations activities, which give the Jr. BCH a visible profile and maximize favorable recognition.
Section 4 The Ways and Means Chair organizes all fund raising committees.
Section 6Activities Chair, duties will be decided by the board.
The Fiscal year shall be from 1 January through 31 December.
Roberts Rule of Order is adopted as a guideline for conducting all meetings. The President may serve as Parliamentarian, or may at his discretion appoint a Parliamentarian. The decision of the Parliamentarian shall be final in all questions of procedure.
Wherever the masculine gender is used herein the feminine shall be deemed included. Wherever the singular form is used herein the plural shall be deemed included to aid in the interpretation to the sense intended.
Section 4When the President is absent at a business meeting the next highest officer in attendance as listed in Article Five will preside. In the absence of any other officer necessary to conduct the business of the meeting, the Advisor presiding may appoint a member At Large to fill in the absence.
The Officers may not approve expenditures without a motion/vote from the general membership and the Advisors affirmative vote.
An audit of the chapter financial records will be done in January of each year in conjunction with the NEBCH. If the office of treasurer changes hands during the year, an audit will be done at that time. The audit committee will consist of two or more members of the NEBCH and one Jr. BCH member and will be assigned by the respective Board.
All elected and appointed Board members shall have one vote on the Board. Board members holding more than one position on the board shall have only one vote.
The Jr. BCH board members and appointed chairs shall mentor with the NEBCHW and the State Board members holding the same positions.
The Jr. BCH Board will have one collective vote in the NEBCHW Board in matters pertaining to Jr. BCH only.
The Advisor, all interim Volunteer Advisors and any individual that will work, one on one, with the Jr. BCH members must agree to and sign a release for a Washington State Patrol Background Check.
Approved As Amended This Day the _____of (Month)___________, (Year)__________